As an Industrial Engineer, I’ve always been driven by the challenge of turning complexity into clarity. Early in my career, I noticed how inefficiencies in project workflows could derail even the best-laid plans. That realization sparked a journey to create something better—a system that doesn’t just manage projects but transforms how teams collaborate and deliver results. By integrating tools like AI, Notion, and Google Sheets, I developed a framework that’s dynamic, adaptive, and rooted in data-driven decision-making. This approach reflects my passion for optimizing processes and empowering teams to thrive, turning challenges into opportunities and goals into achievements.
Project Roadmap
1. Project Overview
I approach every project with a strategic, tech-driven mindset to ensure efficiency, collaboration, and high-quality results. My goal is to align project objectives with stakeholder expectations, leveraging innovative tools to streamline processes.
• Project Name: [Insert Project Name]
• Project Manager: Dominque A. Stone
• Start Date: [Start Date]
• Target Completion Date: [End Date]
• Primary Deliverables: [Define key outcomes]
• Objective: Deliver exceptional results by combining traditional project management practices with the power of AI, spreadsheets, and Notion for seamless execution.
2. My Strategic Approach to Project Phases
Phase 1: Initiation
• Objective: Establish a strong foundation by aligning project goals, identifying stakeholders, and understanding key requirements.
• Key Activities:
– Engage with stakeholders to gather requirements and expectations.
– Centralize all initial project data in Notion for accessibility and collaboration.
• Use tools to analyze feasibility and draft the project charter.
– Google Sheets for stakeholder mapping and data tracking.
– AI tools to streamline feasibility analysis and automate reporting.
• Deliverables:
– Project Charter
– Stakeholder Requirements Register
Phase 2: Planning
• Objective: Develop a detailed and flexible roadmap that ensures all deliverables are met on time and within scope.
• Key Activities:
– Break down the project scope into actionable tasks using a Work Breakdown Structure (WBS) in Notion.
– Build dynamic schedules and Gantt charts in Google Sheets, integrated with AI for timeline forecasting.
– Perform risk analysis using AI and create mitigation plans.
– Develop a communication plan, automating updates through tools like Zapier.
• Tools I Use:
– Google Sheets for live tracking and Gantt charts.
– AI (Gemini, OpenAI Api, Copilot) for risk identification and optimization.
– Notion to centralize planning and task delegation.
• Deliverables:
– Project Plan
– Risk Register
– Gantt Chart & Milestones
Phase 3: Execution
• Objective: Bring the project to life by effectively managing resources, tasks, and deliverables while maintaining flexibility for adjustments.
• Key Activities:
– Assign tasks to team members through Notion’s project boards, integrated with Slack for real-time updates.
– Use AI to monitor task progress and provide early warnings for potential delays.
– Automate reporting by linking Google Sheets to dashboards for live performance metrics.
– Facilitate bi-weekly updates using AI-generated status summaries.
• Tools I Use:
– Notion for task tracking and workflow management.
– AI tools to predict deviations and ensure efficiency.
– Google Sheets for performance dashboards.
• Deliverables:
– Task Completion Reports
– Updated Progress Dashboards
Phase 4: Monitoring and Controlling
• Objective: Ensure the project stays on track by proactively addressing risks, controlling changes, and providing transparent updates.
• Key Activities:
– Monitor project performance with AI-driven analytics for budget, resource, and timeline management.
– Use automated alerts in Google Sheets to flag potential risks and escalate issues as needed.
– Log changes dynamically in Notion to ensure transparency and alignment with the project scope.
• Tools I Use:
– AI for predictive analytics and performance insights.
– Google Sheets for tracking budget and progress variances.
– Notion for documenting changes and managing real-time updates.
• Deliverables:
– Change Logs
– Status Reports
– KPI Dashboards
Phase 5: Closure
• Objective: Formally conclude the project, transfer deliverables, and document lessons learned for continuous improvement.
• Key Activities:
– Conduct a final review of deliverables with stakeholders using AI-powered quality assurance.
– Automate sign-off processes through workflow tools.
– Archive all project materials in Notion and Google Drive for future reference.
– Use AI to generate a comprehensive lessons-learned document.
• Tools I Use:
– Google Drive for structured archiving.
– AI for generating reports and improvement insights.
– Notion for cataloging lessons learned and building templates for future projects.
• Deliverables:
– Final Deliverables Sign-Off
– Project Closure Report
– Lessons Learned Document
3. My Workflow and Process
The following workflow integrates AI, Google Sheets, and Notion to deliver dynamic, real-time project management:
• Initiation: Requirements and stakeholder needs are centralized in Notion, with AI analyzing feasibility and creating the project charter.
• Planning: Tasks are broken down in Notion, schedules are built in Google Sheets, and risks are forecasted using AI.
• Execution: Task progress is tracked through linked Notion boards and Google Sheets dashboards, with AI ensuring accuracy.
• Monitoring and Controlling: AI predictive tools and automated alerts in Google Sheets ensure immediate response to risks or changes.
• Closure: Deliverables are verified using AI, archived in Notion and Google Drive, and lessons learned are documented for future projects.
4. Key Success Metrics
To measure success, I focus on:
• On-time milestone delivery.
• Budget adherence with <5% variance.
• Stakeholder satisfaction scores of 90% or higher.
• Risk mitigation through real-time AI forecasting.
• A 50% reduction in manual reporting time through automation.
5. My Technology Stack
• Google Sheets & Google Apps Script: I utilize Google Sheets for real-time tracking and dynamic dashboards, enhanced with custom Google Apps Scripts to automate repetitive tasks, generate reports, and send alerts.
• Notion: My centralized hub for task management, knowledge sharing, and collaboration, seamlessly integrated with other tools for project visibility and accessibility.
• Microsoft Office Suite: I leverage Microsoft Excel, Word, and PowerPoint for advanced data analysis, document creation, and professional reporting.
• Python: I use Python for data processing, creating predictive models, and automating workflows beyond the scope of traditional tools.
• OpenAI: OpenAI tools enable me to generate insightful summaries, create templates, and optimize project communication strategies.
6. Continuous Improvement
• Conduct post-project evaluations to identify successes and areas for growth.
• Use AI tools to analyze project data and generate actionable insights.
• Update templates, workflows, and dashboards based on lessons learned.
• Gather stakeholder and team feedback to refine methodologies.
• Document best practices for scalability and future projects.
The Wrap Up
Every project I manage begins as a story waiting to unfold—an idea that needs structure, a team that needs alignment, and a vision that demands execution. I see my role not just as a manager but as a strategist and collaborator, weaving together the threads of technology, teamwork, and adaptability to create something greater than the sum of its parts.
From the moment I step into a project, I build a foundation that balances precision with creativity. Tools like Notion and Google Sheets are not just platforms but dynamic canvases where real-time data, AI-driven insights, and human ingenuity come together. Every task assigned, every milestone achieved, and every risk mitigated is part of a larger narrative I carefully craft to ensure success.
But I don’t stop at execution. For me, each project is a learning experience, an opportunity to dig deeper and improve not just processes but also how teams work together. Whether it’s using AI to predict challenges before they arise or refining workflows to save time and effort, I approach each challenge with curiosity and a mindset focused on growth.
In the end, my story as a project manager is about making complexity feel simple, turning chaos into clarity, and delivering results that not only meet expectations but inspire confidence in the process. This is the essence of what I bring to every project—a commitment to progress, collaboration, and excellence that transforms ideas into impactful outcomes.